Information Management Analyst

This competition may have a hiring priority for Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, or members of 2SLGBTQI+ and gender diverse communities. Candidates belonging to these equity deserving groups who wish to be considered must self-identify. This initiative is in support of the Council’s employment equity and diversity goals.

About the Role

Under the direction of the Lead, IM Client Services, the Information Management Analyst:

• is responsible for the implementation of federal guidelines for records management for all aspects of the Canada Council business operations;
• manages the Council’s information holdings  according  to  legislative  policies  that  govern  its  maintenance and protection;
• facilitates the right of access to the Council’s records;
• responsible for the Canada Council's Information management classification system;
• develops and implements records and information management policies, guidelines and procedures;
• reviews and updates the library services,  information architecture and lifecycle management in accordance with Library and Archives Canada (LAC) standards and policies;
• manages the retention of information holdings to the control of LAC;
• coordinates project delivery;
• responsible for the conservation quality standards practices to preserve the Council’s history;
• assesses information management needs;
• performs other related duties.

Education

• University degree or equivalent work experience and specialized training in the field of records and information management.

Experience

• 5 or more years of experience directly related with the principal responsibilities of the position.
• Experience in the management of information systems in alignment with Council’s business processes, IM best practices and, related legislation and directives.

Knowledge

• In-depth knowledge of Library and Archives Act and the Multi-Institutional Disposition Authority (MIDA) as well as Treasury Board policies and procedures related to the administration of documents in a government setting.
• In-depth knowledge and expertise of classification systems, evolving issues and trends knowledge of records and information management and conservation techniques.
• Knowledge of the Access to Information Act and the Privacy Act and other related government regulations, laws and acts governing information holdings.

Skills & Competencies

• The ability to interpret policies and legislative requirements.
• Solid understanding of Microsoft SharePoint Online (SPO), including the configuration of SPO libraries, related information architecture and access controls.
• Ability to deliver information management training for the EDRMS and Intranet systems.
• Ability to draft sensitive and complex reports.
• Solid organizational skills, tact, judgment, multi -tasking and problem-solving skills.
• Excellent communication skills as well as strong client service skills.

Bilingual Requirements

This position requires the use of both official languages. Second official language requirements:

• An intermediate level in reading comprehension (B)
• An intermediate level in writing (B)
• An intermediate level in oral (B)

 *Important: Please submit your resume and a cover letter clearly demonstrating how you meet the above qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your cover letter, resume and application.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the recruitment and selection process, please contact the Council directly.

For people who are Deaf, hard of hearing, or TTY users, please use your preferred MRS (Message Relay Service) or IP service to contact us.

The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the individuals and communities we serve. We invite applications from individuals with any combination of backgrounds, origins, identities, and forms of self-expression. The Council is committed to enhancing the representation of the following groups within its workforce: Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, and members of 2SLGBTQI+ and gender-diverse communities.

We encourage you to include information on how you identify in the Voluntary Self-Identification section of the application form. This information is used during the recruitment process to enhance representation of historically underserved and marginalized communities, as per the Employment Equity Act and the Council's ongoing commitment to equity. This information is also used for reporting at an aggregate level.

Please note that all persons requiring accommodation and/or assistance in completing the Canada Council’s Careers application process are welcome to contact the Council for support.