Administrative Coordinator and Assistant to Secretary General

This competition may have a hiring priority for Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, or members of 2SLGBTQI+ and gender diverse communities. Candidates belonging to these equity deserving groups who wish to be considered must self-identify. This initiative is in support of the Council’s employment equity and diversity goals.

About the Role

Under the direct supervision of the Secretary-General, Canadian Commission for UNESCO, the Administrative Coordinator:

• Provides overall administrative coordination for the work of the Commission and administrative support to the Secretary-General and to the office of the Secretary-General;

• Oversees operational functions including financial tracking, budget coordination, and procurement processes, ensuring alignment with organizational policies;

• Coordinates the flow of document production;

• Tracks and provides status reports on inquiries received by the Commission;

• Plays a coordinating and supervisory role in the work of four Administrative and Program Assistants;

• Coordinates internal and external administrative liaison for the Commission;

• Coordinates activities including the preparation of documents and logistics for the Annual General Meetings and Executive Committee meetings;

• And performs other related duties. 

Education

• Two (2) year college diploma preferably in office administration or an equivalent combination of education and professional experience related to the responsibilities of the position.

Experience

Knowledge

Skills & Competencies

• Ability to adapt to different stakeholders at senior levels.

• Experience in budget management or accounting.

• Ability to use Windows applications, office equipment (photocopier, videoconference, teleconference etc.) and related software.

• Solid initiative, prioritization, organizational, interpersonal and supervisory skills.

• Attention to detail and high level of accuracy.

• Demonstrated high level of tact, discretion and judgment along with excellent communication skills.

• Demonstrated abilities of time and project management.

Bilingual Requirements

This position requires the use of both official languages. The requirements in the second official language are:

• An advanced level in reading comprehension (C).
• An intermediate level in writing (B).
• An advanced level in oral (C).

*Important: Please submit your resume and a cover letter clearly demonstrating how you meet the above qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your cover letter, resume and application.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the recruitment and selection process, please contact the Council directly.

For people who are Deaf, hard of hearing, or TTY users, please use your preferred MRS (Message Relay Service) or IP service to contact us.

The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the individuals and communities we serve. We invite applications from individuals with any combination of backgrounds, origins, identities, and forms of self-expression. The Council is committed to enhancing the representation of the following groups within its workforce: Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, and members of 2SLGBTQI+ and gender-diverse communities.

We encourage you to include information on how you identify in the Voluntary Self-Identification section of the application form. This information is used during the recruitment process to enhance representation of historically underserved and marginalized communities, as per the Employment Equity Act and the Council's ongoing commitment to equity. This information is also used for reporting at an aggregate level.

Please note that all persons requiring accommodation and/or assistance in completing the Canada Council’s Careers application process are welcome to contact the Council for support.