Administrative Assistant

This competition may have a hiring priority for Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, or members of 2SLGBTQI+ and gender diverse communities. Candidates belonging to these equity deserving groups who wish to be considered must self-identify. This initiative is in support of the Council’s employment equity and diversity goals.

A list of pre-qualified candidates may be established as a result of this recruitment and selection competition. Pre-qualified candidates may be considered for future vacancies for similar positions of the same occupational group and level.

About the Role

Under the direct supervision of the Manager and Executive Secretary, Public Lending Right Program, the incumbent provides:

• Administrative and clerical services;
• Performs data entry and title research in support of the annual PLR library sampling;
• Follows up with registrants on support material;
• Responds to general inquiries and provides basic program information to clients;
• Digitizes and archives information as per policies and processes of the PLR Program;
• Responds to general inquiries related to PLR Programs;
• And performs other related duties. 

Education

• Two-year college diploma in administration of related field or the equivalent knowledge gained through specialized training and experience 

Experience

• Two (2) years of experience directly related to the responsibilities of the position 

Knowledge

• High Proficiency in MS Office Suite 
• Basic knowledge of bibliographic and library collections practices and standards 

Skills & Competencies

• Ability to work within tight deadlines and under pressure 
• Excellent interpersonal and communication skills 
• Solid organizational and administrative skills 
• Demonstrates initiative and strong attention to details 
• Proven ability to exercise good judgment, tact, and discretion 
• Ability to follow established protocols and administrative procedures 
• Excellent data entry and records management skills 

Bilingual Requirements

This position requires the use of both official languages. The requirements in the second official language are:

• An intermediate level in reading comprehension (B)
• A basic level in writing (A)
• An intermediate level in oral (B)

 *Important: Please submit your resume and a cover letter clearly demonstrating how you meet the above qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your cover letter, resume and application.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the recruitment and selection process, please contact the Council directly.

For people who are Deaf, hard of hearing, or TTY users, please use your preferred MRS (Message Relay Service) or IP service to contact us.

The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the individuals and communities we serve. We invite applications from individuals with any combination of backgrounds, origins, identities, and forms of self-expression. The Council is committed to enhancing the representation of the following groups within its workforce: Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, and members of 2SLGBTQI+ and gender-diverse communities.

We encourage you to include information on how you identify in the Voluntary Self-Identification section of the application form. This information is used during the recruitment process to enhance representation of historically underserved and marginalized communities, as per the Employment Equity Act and the Council's ongoing commitment to equity. This information is also used for reporting at an aggregate level.

Please note that all persons requiring accommodation and/or assistance in completing the Canada Council’s Careers application process are welcome to contact the Council for support.